Skip links
Request a demo
buyasoft

Bilsoft B2B integration A dealer portal that works hand in hand with Bilsoft

Products, prices, stock and account data flow from Bilsoft to the portal; dealer orders go back with their discounts, and card payments with their installments. We connect through Bilsoft’s API.

Request a free demo What gets transferred?
  • Two-way sync
  • 15+ ERP integrations
  • 100+ customers

Bilsoft transfers Today

  1. From BilsoftStock and prices updated 1,284 products
  2. From BilsoftCredit limit checked Remaining credit is sufficient
  3. To BilsoftOrder B2B-004512 3 items, with discounts
  4. To BilsoftCard payment 3 installments, each with its own due date

Bilsoft document number saved Order created in Bilsoft

Data flow

What gets transferred?

Data in Bilsoft flows to the portal, and orders and payments made in the portal flow back to Bilsoft, so nothing is entered twice.

From Bilsoft to the portal

  • Products, prices and stock per warehouse
  • Customer accounts: credit limit, payment terms, sales rep
  • Account statements, invoices and order status
  • Back orders and previous purchases

From the portal to Bilsoft

  • Orders, with their discounts, warehouse and delivery details
  • Card payments, each installment with its own due date
  • A separate order per warehouse and a separate back order, if you like
  • The document number from Bilsoft is saved back on the order

Queries and document templates are set up to match your Bilsoft configuration.

Live lookups

Checked in Bilsoft at order time

Credit checks use Bilsoft’s current records, not a copy in the portal.

  • The remaining credit limit is checked in Bilsoft at order time and can also count orders that haven’t reached Bilsoft yet
  • Overdue debt is checked against the day and amount limits you set; the order is stopped or sent for approval
  • Dealers see their statements, invoices and back orders exactly as they are in Bilsoft
  • Order status and previous purchases also come live from Bilsoft

Order check · from Bilsoft

  • Remaining credit limitOK
  • Pending orders includedIncluded
  • Overdue balance7 days · ₺2,150

Awaiting approval Sales manager notified by email

Order transfer

Orders reach Bilsoft on your terms

During the day, approved orders reach Bilsoft within about a minute, and orders that meet your rules join the queue without waiting for approval.

  • Orders can be split by warehouse, and out-of-stock items go into a separate back order
  • Discounts, the order note and delivery details go over with the order
  • The document number from Bilsoft is saved back on the order
  • If something fails, you get an email and a notification, and the order can be resent in one click

Order 1042 · sent to Bilsoft

  • Main warehouse · 3 itemsB2B-004512
  • Ankara warehouse · 1 itemB2B-004513
  • Back order · 2 itemsBKY-000318

The document numbers from Bilsoft were saved on the order.

Setup

Connected to Bilsoft in four steps

  1. Connection

    We connect to your Bilsoft system the way we agree on during setup: with database queries or through Bilsoft’s services.

  2. Mapping

    Warehouses, price lists, discount types and document series are mapped to their counterparts in Bilsoft.

  3. Scheduling

    You choose how often each type of data syncs: every few seconds, at set times of day or on demand.

  4. Testing

    Test orders and payments are checked in Bilsoft, then your dealers start using the portal.

And more

What we take care of in the Bilsoft integration

  • Controlled access

    The portal never connects to your Bilsoft system directly; everything goes through the integration service.

  • New year

    Queries use labels instead of table names, so a new year only means updating the year definition.

  • Installment payments

    Card payments go to Bilsoft installment by installment, each with its own due date.

  • Foreign-currency orders

    Foreign-currency orders go over together with their exchange rate.

  • Multiple connections

    You can define several ERP connections, and each transfer runs over its own.

  • Logs and alerts

    Every transfer’s start, finish and errors are logged, and the right people get an email and a notification if something fails.

Products

Our B2B and CRM work with Bilsoft

  • B2B eCommerce Platform

    Dealer orders and card payments go to Bilsoft; prices, stock and accounts come to the portal.

    Explore the product

  • CRM · Customer Relationship Management

    Orders converted from quotes go to Bilsoft; sales and collections in Bilsoft feed targets and commissions.

    Explore the product

FAQ

About the Bilsoft integration

Have another question? Call us: +90 216 277 70 80

How do you connect to Bilsoft?

Through Bilsoft’s API. The service signs in with an API user set up in Bilsoft; accounts, products, prices, stock and statements are read from the API. The portal never connects to your Bilsoft system directly.

How often are stock and prices updated?

You decide: every few seconds, at set times of day or on demand. Information such as credit limits, statements and order status is looked up live in Bilsoft whenever a screen opens.

How do discounts reach Bilsoft?

Line discounts and order-level discounts go into Bilsoft’s discount fields, as mapped during setup.

Can an order be split across warehouses?

Yes. Each warehouse can get its own Bilsoft order, and out-of-stock items go into a separate back order. If you prefer, the order goes over as a single document.

How are card payments recorded?

A card payment made in the portal goes to Bilsoft installment by installment, each on its own line with its own due date.

What happens if a transfer fails?

The order is marked as a failed transfer, and the right people get an email and a notification. The error is logged together with Bilsoft’s response, and once the issue is fixed the order can be resent in one click.

What happens when a new year starts?

Queries don’t need rewriting; the year definition is updated in one place.

Can you connect to a different ERP too?

Yes. Our infrastructure doesn’t depend on the ERP: as long as your ERP allows access to its database or services, we can quickly connect to one that isn’t on our list too.

Free demo

Let’s plan your Bilsoft integration together

Let’s talk about your Bilsoft setup, your warehouses and your dealer terms, and we’ll prepare a demo for you.